Editable HACCP template for hospitality businesses - MS Word documents

This Food Safety Management System (FSMS) for hospitality businesses has been designed as a comprehensive tool to help hospitality businesses meet legal requirements and protect public health. It contains all the paperwork your hospitality business will need to comply with UK food safety legislation. It has been adapted from the UK Food Standards Agency guidance advocating simplified food safety management based on HACCP principles. The suggested safe methods are in line with guidance provided by the UK Hospitality Industry Guide to Good Hygiene Practice - Catering Guide. 

The FSMS has a unique design that allows hospitality businesses to manage food safety efficiently. The Word documents are editable allowing businesses to assert their own details, tailor the suggested safe methods and use their own business branding. Providing an unrivalled level of organisation, it is separated into three sets of documents:

• The Safe Methods Manual
• The Food Hygiene Diary
• The Office File

The Safe Methods Manual explains how the system works, detailing what each document is used for and where it is stored. It is also an interactive HACCP assessment for the business, using a simplified method as advocated in the UK:

• Firstly, the risks to food safety are identified within typical businesses.
• Safe methods of controlling these risks are presented, with the opportunity for businesses to endorse these methods or detail their own.
• It then explains what should be done to ensure food safety when something goes wrong.
• Finally, the manual explains how this is all documented within the system.

In addition to meeting the UK legal requirement for a documented food safety management system based on HACCP principles, the Safe Methods manual also serves as a training resource, integrated with the staff training records provided.

The Food Hygiene Diary contains the checks that hospitality businesses regularly complete during service, whilst preparing food. The 4-week diary format makes it easy for staff to remember the checks they need to complete each day, and for managers to ensure nothing is missed or lost. As this is a digital product, delivered in MS Word format, businesses can save the file to their PC and print as required. The following checks are contained within the food hygiene diary:

• Opening & Closing
• Fridge & Freezer Temperatures
• Deliveries
• Cleaning Schedule
• Food Temperature Checks
• Waste Record
• Probe Calibration
• Shift Handover Notes

The Office File documents the less frequent controls that are not used continually during service. These are documents that can be stored out of the way in a ring-binder until required. Users will find the following forms in the Office File:

• Training Record - with reference to the relevant source of information in the Safe Methods manual
• Approved Suppliers List
• Maintenance Log
• Control Of Substances Hazardous to Health (COSHH) Assessment
• Allergen Chart
• Medical Questionnaire
• Pest Control - which can be used as an alternative to contracting a pest control company
• Incident Form
• Senior Management Monthly Audit
• External Audits - a tracker for those who take up the option of food safety audits

This product is sold as editable Microsoft Word documents, allowing businesses to save the files to a PC and print as required.