Food Safety Management for Hospitality (PDF)

The Food Safety Management for Hospitality (FSMH) series from Caterers Choice Food Safety has been designed as a comprehensive tool to help hospitality businesses meet legal requirements and protect public health. It contains all the paperwork your hospitality business will need to comply with UK food safety legislation. It has been adapted from the UK Food Standards Agency guidance advocating simplified food safety management based on HACCP principles. The suggested safe methods are in line with guidance provided by the UK Hospitality Industry Guide to Good Hygiene Practice - Catering Guide. 

The 2025 update makes it easy for businesses to meet staff training requirements with our integrated safe methods and training records. Available as a single-purchase PDF download, FSMH is great value too! Hospitality businesses can get a food safety management system written by an Environmental Health practitioner for a fraction of the price they would normally pay!

FSMH has a unique design that allows hospitality businesses to manage food safety efficiently. Each system is tailored to a type of hospitality business, providing a better fit than generic systems. Businesses can choose from our versions for Restaurants & Pubs; Cafes & Coffee Shops; Takeaways & Fast Food; B&B Hotels; and Mobile Caterers. Providing an unrivalled level of organisation, it is separated into three sets of documents:

• The Safe Methods Manual
• The Food Hygiene Diary
• The Office File

The Safe Methods Manual explains how the system works, detailing what each document is used for and where it is stored. It is also an interactive HACCP assessment for the business, using a simplified method as advocated in the UK:

• Firstly, the risks to food safety are identified within typical businesses.
• Safe methods of controlling these risks are presented, with the opportunity for businesses to endorse these methods or detail their own.
• It then explains what should be done to ensure food safety when something goes wrong.
• Finally, the manual explains how this is all documented within the system.

In addition to meeting the UK legal requirement for a documented food safety management system based on HACCP principles, the Safe Methods manual also serves as a training resource, integrated with the staff training records provided.

The Food Hygiene Diary contains the checks that hospitality businesses regularly complete during service, whilst preparing food. The 4-week diary format makes it easy for staff to remember the checks they need to complete each day, and for managers to ensure nothing is missed or lost. As this is a digital product, delivered in pdf format, businesses can save the file to their PC and print as required. Food hygiene diaries are also available as a standalone product, HERE. Users of FSMH will typically find forms for the following checks in each diary, although as they are tailored to business type, there will be some variations between versions:

• Opening & Closing
• Fridge & Freezer Temperatures
• Deliveries
• Cleaning Schedule
• Food Temperature Checks
• Waste Record
• Probe Calibration
• Shift Handover Notes
• Breakfast Counter Controls (B&B Hotels only)
• Outgoing Delivery Checks (Takeaways & Fast Food only)

The Office File documents the less frequent controls that are not used continually during service. These are documents that can be stored out of the way in a ring-binder until required. Users of FSMH will find the following forms in the Office File:

• Training Record - with reference to the relevant source of information in the Safe Methods manual
• Approved Suppliers List
• Maintenance Log
• Control Of Substances Hazardous to Health (COSHH) Assessment
• Allergen Chart
• Medical Questionnaire
• Pest Control - which can be used as an alternative to contracting a pest control company
• Incident Form
• Senior Management Monthly Audit
• CCFS Audits - a tracker for those who take up the option of food safety audits provided by us

This product is sold as a pdf download, allowing businesses to save the files to a PC and print as required.